ORDINANCE – M A (English & Communication Studies)

Notwithstanding the integrated nature of this programme, that is spread over two / four academic years, the Ordinance in force at the time a student joins the course, shall hold good only for the examinations held during or at the end of the academic year and nothing in this Ordinance shall be deemed to debar the University from amending the Ordinance, and the amended Ordinance, if any, shall apply to all students whether old or new.

The courses of study for the Degree of Master of Arts (M A.) and the conditions for admission thereto shall be regulated as below:

1.         DURATION OF THE COURSE FOR M.A. DEGREE/DIPLOMA

 (a)    However, a student, who having passed the second semester examination    discontinues her/ his studies, for some justified reasons may be permitted to join the  third semester within one year of her/his passing the second semester examination.

(b)    However, a student also has an option to exit at the end of first year with Diploma in Communication & Personality Development. The student will have to exercise this option within three months of joining the Programme and before the commencement of the end-term exams of the first semester. To acquire Diploma s/he shall to undertake a Project. However, within four years if s/he wants to upgrade her/his Diploma to a degree, s/he can join back with a new registration in the third semester to continue with the degree.

(c)   An academic year shall consist of two semesters (odd & even) of approximately 20 weeks duration inclusive of the period of examination and semester break. The eligibility criteria for admission to each programme, fee structure, academic calendar, scheme of studies and examinations, examination schedule, sports calendar and cultural activity calendar etc. for the academic year shall be published in the University prospectus.

(d)   English shall be the medium of instructions & examination except in courses related to translation.

 2                     ELIGIBILITY CRITERIA FOR ADMISSION

 (a)             Bachelor or Master's Degree in any discipline with not less than 50% marks in the aggregate of a recognized university or an examination recognized as equivalent thereto by this university. Relaxation up to 5% in the qualifying examination marks shall be provided to SC / ST candidates as per Haryana Govt. rules.

(b)               Before accepting the admission, the candidate must also ensure that s/he fulfills the minimum eligibility conditions as laid down herein and by the Univ. for admission to the respective course.

(c)               The admission would be made on the basis of the merit of the qualifying exam or of the merit of the entrance test conducted by the university.

(d)            Students with Honours in English in qualifying examination would be given weightage of additional 5%.

(e)            The reservation would be according to the Haryana Government//university norms notified in the admission brochure.

(f)             The reserved seats remaining vacant in the first counselling shall be carried forward to the second counselling and filled from respective categories of candidates. The above categories of reserved seats still remaining vacant shall be converted into general category seats in the third counselling and filled out of the merit list of general category candidates in the third counseling.

(g)            Fresh merit list will be prepared for each counselling.

(h)            Only those candidates who present themselves personally on the specified date and time along with the originals of all the documents will be considered for admission.

(i)              The admitted candidates will be required to deposit semester fees (non-refundable), securities (refundable) etc. of amount as decided by the Government/University in cash/ D.D. on the spot at the time of admission.

 3.   SCHOLARSHIPS

 Scholarship may be awarded to students as per the terms and conditions stipulated by the funding agencies. However, it should be mentioned in the prospectus

 4.    ATTENDANCE CRITERIA & EXAMINATIONS

(a)     The last date for receipt of Examination forms without and with late fee shall be    fixed by the University.

(b)     The examination shall be open to a candidate who:

(i)        has attended regularly the prescribed courses of studies/subjects for the relevant semester in the Department of the University.

(ii)        has her/his name submitted to the Controller of Examinations by the Department for having satisfied the Attendance Criterion of attending not less than 75% of the total classes held in the semester in subjects offered to her/him, & not less than 60% classes in each individual subject. The Chairperson of the department may, in bonafide cases, condone deficiency up to 10% in aggregate and/or in individual subjects. The Vice-Chancellor may, however, condone deficiency up to 5% in aggregate and/or in individual subjects, over and above condoned by the chairperson of the department. However, getting condoned is not the right of a student.

(iii)      whose result  declaration is delayed for no fault of her/his or has applied  for revaluation may  attend classes of the next higher semester provisionally at her/his own risk and responsibility subject to her/his passing the concerned semester examination. Such a candidate shall also be governed by the clause 4 (c) given below.  In case the candidate fails to pass the concerned Semester Examination, her/his attendance and studies in the next higher semester in which s/he was allowed to attend classes provisionally, shall stand cancelled.

(c)      If a candidate, after attending the classes for the course of studies in the Department either not appeared or having appeared in any semester examination has failed in one or more paper(s) for that examination, s/he can appear for such paper(s) at subsequent examinations without attending a fresh course of studies for that semester. Such a candidate may, in the meantime, prosecute her/his studies for the next semester(s) and appear in the examination(s) for the same along with the examination for the lower semester(s).

  A Candidate shall be eligible for Promotion to:

III Semester                                  if passed at least 2/3^rd papers of    semesters I and II taken together

IV Semester                                  if passed at least 2/3^rd papers of semesters I, II and III taken together

A candidate who has paid dues for the higher class and is dropped for want of fulfillment of any of the above conditions shall not be required to pay her/his dues again on re-admission after fulfillment of the above conditions.

 (d)      The examinations for reappear in any subject(s) in the odd semester and that of in the even semester shall be held in the respective semesters along with the regular students. However a special reappear examination may be conducted along with next odd semester examinations, for the students having ‘reappear’ in IV semester only.

(e)         Amount of examination fee to be paid by candidates shall be as prescribed by the University from time to time.

(f)          Every student shall be required to appear in the examination of:

(i)          Theory, practical/lab, seminars, & other courses as provided in the Scheme of Exams prescribed by the University.

(ii)          Project/dissertation as per the following requirements:

a)  The topic of dissertation wherever applicable, will be approved by a committee (Project/Dissertation Monitoring Committee) headed by the Chairperson of the department consisting of a Professor (Reader/senior teacher, if professor is not available in the department) and supervisor(s) of the candidate. The Supervisor shall be appointed by the Chairperson of the department in consultation with the faculty members. The supervisor will submit a panel of examiners (outside experts) in the concerned area of specialisation to the Examination Branch through the Chairperson.

 (b)  The Dissertation will be evaluated by the following committee.

i) Chairperson of Department

ii) Senior most teacher of the department

iii) Supervisor (s) (internal & External)

However the Dissertation defense proceedings will be open to all

 (g)         The theory papers shall be set by external/internal paper setters. The evaluation of theory papers will be done by examiner(s) under the supervision of the Controller of Examinations. The panel of paper setters & examiners (evaluators) shall be supplied by the department approved by its B.O.S.  If the examiner is more than one in a course, the grading will be done through mutual consultation among the examiners to maintain uniformity of grades.

(h)          Examination in practical and viva-voce shall be conducted jointly by the external and Internal Examiners. If an External Examiner is unable to come, alternate examiner (including those of the same University department) may be appointed by the Chairperson of the concerned department with the intimation to the Controller of Examinations in the following preferential order:

i) From outside          ii) From DCRUST Murthal

(i )            A candidate who is unable to pass M. A. within a maximum of four   consecutive academic years from the date of her/his admission shall loose the right to pursue the degree programme.

(j)        The minimum grade for passing any semester Examination shall be:

1. Grade D in each theory paper
2. Grade D in  each Practical Examination/Viva-Voce Examination

iii.        Grade D in each Minor

iv.        SGPA of 4.0

 A candidate who fails to obtain the requisite grade in 4 (j) i., 4 (j) ii mentioned above shall be required to appear in the concerned component in the subsequent examination(s) subject to clause 4 (c). However if a candidate fails to obtain requisite grade in 4 (j) iii and has obtained a grade of C+ or above in the associated theory exam, shall be awarded grade D in the minor but if s/he obtains a grade less than C+ in the theory exam, s/he shall have to reappear in the subsequent theory exams as per the ordinance till s/he gets a grade of C+ or above. After this s/he will be awarded grade D in the minor. 

(k)          The result of a student at the end of each semester Examination and after completion of course shall be declared in the form of SGPA and CGPA.

(l)      At the end of each semester examination, the COE shall publish the result, provided that in a case where candidate who was permitted to take examination for higher semester but has not cleared the lower semester examination her/his result for the higher semester examination will be declared provisionally. Each successful candidate shall be issued a copy of the result card on having passed the semester examination.

5.    Minors

Minors in each course shall be evaluated by the teacher concerned. The awards will be forwarded to Controller of Examinations (COE) through the Chairperson before the commencement of each semester exam. The marks awarded to a student in any particular course will be based on her/his performance in class work, Minor tests, tutorial tests, home assignments, laboratory work, seminar, viva-voce & other components, etc. The evaluation shall be based on the weightage of different components of the Minors as given under:

 However, the evaluation of Presentation will be done by a committee consisting of Dissertation Coordinator/Project Coordinator, concern guide/supervisor, one faculty member. However, the Chairperson of the Department reserves the right to supervise the proceedings and participate in the evaluation.

6.            DISSERTATION/ PROJECT:

(a)          A candidate shall prepare her/his dissertation under the supervision of a teacher of the Department. Any joint supervisor (Intra-departmental, Inter-departmental, External Institution or Industry), may also be associated in supervision, if desirable, but the reasons for recommendation of Joint Supervisor will be recorded in the Dissertation Allotment proceedings. The inter-departmental or external supervisor can be appointed only as a joint supervisor and her/his prior written consent shall be submitted by the candidate to the Department.

(b)          The dissertation shall be based on empirical study, field work, and textual analysis in the field of language/s, literature, culture and communication studies. It should demonstrate candidate’s capacity for analysis and judgment as also her/his ability to carry out independent viewpoint in interpretation. A dissertation may be supplemented by published work, if any. No part of the dissertation or supplementary published work should have been submitted elsewhere for the award of any other degree.

(c)           The dissertation shall present an orderly & critical exposition of existing knowledge of the subject or shall embody results of original interpretation and analysis & demonstrate the capacity of the candidate to do independent research work.  While writing the dissertation, the candidate shall lay out clearly the work done by her/him independently and the sources from which s/he has obtained other information.

(d)          A candidate shall submit her/his dissertation at the end of the IV semester in case of two-year degree programme and Project within two months after the semester  exams of the II semester in case of Diploma in Communication and Personality Development. The result of Dissertation/Project shall be declared only after the candidate has passed all the courses. In case a candidate’s Dissertation/Project is rejected or s/he is unable to complete it within the prescribed period for her/his category, s/he may be allowed extension by the Vice-Chancellor on the recommendation of the chairperson, up to the limits prescribed for completion of degree by a candidate. However, s/he has to register each semester depositing Continuation fee as decided by the University.

(e)   The candidate shall be required to submit three soft bound copies of dissertation/project as and when specified in the Scheme of Studies to the Examination Branch through the department. In case of Diploma in Communication & Personality Development, the student would have to submit the project report within two months after the end-semester exam of II semester and in case of Degree in MA, the dissertation would have to be submitted before the commencement of end-semester exams of IV semester. The Examination Branch will send a copy of dissertation to the outside expert/examiner well in advance before the presentation/Viva-Voce. The candidate is required to submit the corrected copy of the Dissertation/Project in hard bound with in two weeks after the viva -voce.

(f)       The typing shall be done on both sides of the paper (instead of single side printing)

(g)      The font size should be 12 with Times Roman Format

(h)     The project report/dissertation may be typed in 1.5 (one and a half) space but the   reference and bibliography should be typed in single space

(i)       The paper to be used should be A-4 size

(j)       Dissertation/Project will be evaluated by a committee of examiners consisting of Chairperson of the Department, senior most teacher of the department, dissertation/project supervisor(s) and one external examiner. There is no requirement of a separate evaluation report on the Dissertation/Project from the external examiner. Two external examiners shall be approved in an order of preference by the Vice-Chancellor from a panel of examiners submitted by the department. The first examiner shall be called by the Department to conduct the dissertation viva and in case of her/his refusal, the second examiner shall be called. In case of her/his refusal too, the Vice-Chancellor, on the recommendation of the Chairperson of the Department shall appoint, in an order of preference, another set of external examiners.  

(k)    The student will defend her/his dissertation/project work through presentation before the committee and the committee will award marks in percentage. A student scoring ‘F’ grade in the dissertation exam shall have to resubmit her/his Dissertation after making all corrections/improvements & this dissertation shall be evaluated as above.

7.            GRADING SYSTEM

For the award of grades in a subject, all component-wise evaluation shall be done in marks. The marks would be converted to grades as per the guidelines given below:

(a)          Award of Grades Based on Absolute Marks

The University will follow system of grading for all (irrespective of no. of students) based on absolute marks (after applying moderation if any) as given below:

Range of  Marks (%)                                       Grade  

90           to               100                                    A+

80           to                 89                                    A               

70           to                 79                                    B+                             

62           to                 69                                    B               

55           to                 61                                    C+              

46           to                 54                                    C

40           to                 45                                    D

Less than                     40                                     F

Note:

(i)           The awards/grades shall be submitted by the teacher concerned through course coordinator to the Chairperson of the department. The awards/grades should be finalized within 7 days of the semester examination. 

(ii)          In case of any difficulty/issue related to courses/conduct/moderation of awards/grades/recon-duct of paper, the matter will be referred to a departmental monitoring committee comprising of Chairperson, senior most teachers by rotation, course coordinator and faculty nominee of the Dean. The committee will be headed by the chairperson. The committee, on receipt of complaint either from the student or from the teacher, shall meet at the earliest or will give its decision within one week. The decision of the committee shall be final.

(b)      Grade Points

The grading point of academic performance will be as under:

Academic Performance                         Grades                        Grade Points

                Outstanding                             A+                                           10

                Excellent                                  A                                             9

                Very Good                                B+                                           8

                Good                                       B                                             7             

                Average                                   C+                                           6

                Below Average                          C                                             5

                Marginal                                    D                                             4

                Very Poor                                  F                                             0

             Absent                                        G                                              -

                Audit Pass                                 AP                                            -

                Audit Fail                                   AF                                            -

                Incomplete Dissertation                X                                             -

Note:

1. Pass Grade is Grade D and higher grades

2. Grades E and F are Fail grades